HRIS Implementation vs HRIS Customization
Human Resource Management (HRM) Software such as HRIS (Human Resource Information System) has been gaining popularity in recent years. However, one of the challenges organizations face is deciding whether to implement an HRIS straight out of the box or to customize it to fit business processes.
This post will provide an unbiased comparison of these two approaches to help you make an informed decision.
HRIS Implementation
HRIS implementation refers to deploying a pre-built HRIS system in your organization without any significant changes or modifications to the software.
Advantages
Cost-effective
Typically, an HRIS system that requires minimal customization is cheaper compared to a highly customized system. The cost of the software may be the only expense you'll incur.
Faster Deployment
An HRIS implementation that's not highly customized can be quickly deployed. This means that you'll get to enjoy the benefits of an HRIS system in a shorter time frame.
Proven System
An HRIS system that is already in use in other organizations means that it has already undergone testing and proved to be efficient. This makes it an excellent option for small and medium businesses that need a reliable system.
Disadvantages
Inflexibility
An HRIS system that's out-of-the-box may not match your organization's specific needs. The system may not be able to capture all the data you require, forcing you to work around its limitations.
Less Automated Workflows
HRIS systems that aren't highly customized may not automate all of the manual HR processes. These can still require manual input, which can be time-consuming and prone to errors.
HRIS Customization
HRIS customization involves modifying the pre-built HRIS software to suit your organization's specific needs.
Advantages
Tailored System
A customized HRIS system can capture information that's unique to your business, which an out-of-the-box system may not be able to do. This customized approach will streamline HR procedures and ensure that you get the most value from your investment.
Comprehensive Reporting
Customized HRIS systems usually come with robust reporting features that enable managers to generate reports specific to the needs of the organization. These reports help in decision-making and are useful in creating and implementing HR policies.
Streamlined Workflows
Customization can streamline essential HR processes, reducing the workload on HR teams. Workflows can be automated, which saves time and makes the entire HR process efficient.
Disadvantages
Time-consuming
The process of customizing an HRIS system requires time and effort, especially when there is a need for changes in the system. This can take longer to deploy, delaying the benefits that come with an HRIS system.
Expensive
HRIS customization involves additional costs that can significantly increase the price of the system. These costs include software licenses, consultation fees, training, and maintenance costs.
Conclusion
Both HRIS implementation and HRIS customization have their advantages and disadvantages. The best approach is one that fits your organization's specific HR needs and budget.
If you're a small or medium business with a limited budget, HRIS implementation is an excellent choice. However, if you're a large organization with specific HR requirements, HRIS customization is a better fit.
Regardless of what you choose, always consider factors such as cost, time, and ease of use when deciding on the approach to take.
We hope that this post has helped you to understand the benefits and challenges of each approach when it comes to HRM software.